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EXHIBITOR INFO & RULES

Welcome to IGC 2013! If you're an existing exhibitor you will find most of the information you need right here. If you have questions that aren't answered here, or just want to speak to a real person, call Lisa at (203) 682-1664 or email her at Lisa@IGCshow.com

REGISTER/EXHIBITOR BADGES UPLOAD COMPANY INFO
SHOW FLOOR PLAN
HOTEL DISCOUNTS
EXHIBITOR SERVICE MANUAL
SHOW & AIRPORT SHUTTLE
SHOW LOGOS PRESS/MEDIA INFO


SPONSORSHIP & MARKETING OPPORTUNITIES For companies looking to truly set themselves apart, IGC 2013’s sponsorship and advertising program is the most effective way to stand up and stand out. For some companies, exhibiting alone is simply not enough. Consider these important reasons to become a sponsor at the Independent Garden Center Show:
• Grab the attention of IGC’s important audience.
• Increase traffic to your booth.
• Build brand recognition as an industry leader.
• Expand your reach and credibility with a national audience.
• Draw attention to a new product or service on display at your booth.
• Generate appreciation and recognition from IGC’s most important buyers.
• Make a lasting impression with IGC’s entire audience.

For more information on sponsorship and advertising opportunities please contact Jeff Morey - (888) 266-6868, Jeff@IGCshow.com.

 

SHOW LOCATION
Festival Hall and Lakeview Terrace
Navy Pier
600 East Grand Avenue
Downtown Chicago, Illinois 60611

SHOW HOURS
Tuesday August 20 12:00pm - 6:00pm
Wednesday August 21 10:00am - 6:00pm
Thursday August 22 10:00am - 3:00pm

SET UP    CLICK HERE to see your assigned move-in time.

 

Friday August 16 8:00am - 4:30pm
Saturday & Sunday Closed
Monday August 19 8:00am - 8:00pm
Tuesday August 20 8:00am - 10:00am
NOTE: All booths must be set up 10am Tuesday. No freight deliveries will be accepted on Tuesday.

TEAR DOWN
Thursday August 22 3:00pm - 10:00pm
Friday August 23 8:00am - 12:00pm

PRIMARY CONTACTS
IGC Show Management   Lisa Bansavage   Lisa@IGCshow.com   (203) 682-1664
GES   Terri Morris   tmorris@ges.com   (630) 339-7330
Navy Pier  
  navypierutilities@navypier.com   (312) 595-5266

IMPORTANT CHECKLIST

 

Drayage (order through GES by July 26)

Carpeting (required) and furniture (order through GES by July 26)

Shipping (contact your favorite carrier or GES)

Electrical outlets (order through GES by July 26)

Order badges - CLICK HERE

Book your sponsorship & show directory ad opportunities - email Jeff Morey - CLICK HERE

Enter your online booth description (see your booth confirmation email)

Order lead retrieval device from ARI by July 23 (see form)

Book a hotel room - CLICK HERE

NOTE: ELECTRICAL IS NOW ORDERED THROUGH GES


IMPORTANT DATES & DEADLINES

 

June 9

Book hotel rooms before this date for best prices and availability

June 16

Order your exhibitor badges online before this date so you don’t forget

July 19

First day shipments sent to GES may arrive at their warehouse

July 21

Big savings! Last day to get discounted prices on orders from GES orders

August 3

Last date to place DISCOUNTED phone, Internet or plumbing orders with Navy Pier

August 12

Last date shipments may arrive at GES warehouse without $ penalty

August 16

First day direct shipments may arrive at Navy Pier

August 19

Last day direct shipments may arrive at Navy Pier (before 6pm)

August 23

Last day to remove your stuff from Navy Pier (before noon)


HOTELS IGC 2013 has discounted rooms set aside for exhibitors and attendees at several major downtown hotels with free shuttle service. Click here for complete information.

DRIVING DIRECTIONS   CLICK HERE for detailed driving directions.
• From the north, take Lake Shore Drive (US 41) to the Grand Avenue exit.
• From the northwest, take the Kennedy Expressway (I-90/94) to the Ohio Street Exit, south on Orleans to Illinois Street and proceed east.
• From the west, take the Eisenhower Expressway (I-290) to Columbus Drive, north to Illinois Street and proceed east.
• From the southwest, take the Stevenson Expressway (I-55) to Lake Shore Drive (US 41), north to Illinois Street and proceed east.
• From south, take the Dan Ryan Expressway (I-90/94) east to the Stevenson Expr (I-55) to Lake Shore Drive (US 41), north to Illinois Street and proceed east.
• From southeast, take Lake Shore Drive (US 41) north to the Illinois Street exit.

PARKING We urge exhibitors NOT to park at Navy Pier during show hours as we need these parking spots for your buyers. Park at your hotel and take the free show shuttle. Alternatively, here are walking-distance lots with free Navy Pier trolley service:
• 465 East Illinois
• 403 East Grand
Parking rates at Navy Pier are as follows:
Monday through Thursday - $20.00 per day. Friday through Sunday - $24.00 per day


EXHIBITOR BADGES Register for exhibitor badges online to avoid delays onsite. Click here Go and use the password provided in your Booth Confirmation Email. Can’t find that password? Email Lisa@IGCshow.com for it. Companies receive up to 3 badges free per 10x10. Additional exhibitor badges are $35 each

DECORATOR/DRAYAGE The official Independent Garden Center Show decorator and drayage company is: GES Exposition Services, 800-475-2098, Fax 866-329-1437
Questions regarding drayage, furniture rental, shipment of freight, labor, booth cleaning or other special services should be directed to GES. See GES section for details.


STANADARD BOOTH SPACE INCLUDES 10' x 10' exhibit space (per booth unit purchased). New Vendor Zone area has 8’x10’ booths.
8' high backdrop with draped fabric (not included with island booth)
3' side rails with draped fabric (not included with island booth)
One-line company identification sign (company name and booth number).


SHIPPING INFO

Main Floor Booths

We highly encourage you to ship your booth and products in advance to the GES warehouse. Doing so will allow everything to be waiting for you in your booth when you arrive. No waiting in long lines to access the loading dock! Your first 1,000 lbs of freight handling is free and anything over that amount is at a very low subsidized rate.
If you're using your own vehicle and must use a loading dock to unload, please note that significant delays can be expected due to limited loading docks. All vehicles must first check-in at the marshaling yard at McCormick Place and then wait to be called over to Navy pier to unload. This is what is called your "check-in time." Find your booths' specific check-in time by CLICKING HERE.
If you are using your own vehicle and can hand carry your items in, you may park (temporarily) in the parking garage and walk your items up. We'd like to save the parking spaces for your customers.

New Vendor Zone
We highly encourage you to send your product/booth to GES' advanced warehouse. This way your crates will be in your booth and ready for set up Monday at 11:00am. Your first 1,000 pounds of drayage is free. Please note each of your crates or skids must not exceed 4-feet wide by 4-feet deep by 6-feet high. Larger skids or crates will incur extra handling charges.
New Vendor Zone does not have access to a loading dock so your only two options are to advance ship to the GES warehouse or hand carry your items in. If you are using your own vehicle and can hand carry your items, you may park in the parking garage and walk your items up.


FLOOR COVERING All booths must be carpeted or use some form of floor-covering. You may bring your own or rent carpeting from GES. Failure you to carpet your booth will incur high onsite carpeting costs. Please note: the following areas are already carpeted: 2800 aisle booths on the main show floor, all New Product Zone booths and the circular “C” booths in the lobby. For booths located in the first floor lobby floor covering is optional.

PLANTS, DIRT OR GROUND COVER If you plan to place anything damp in your booth such as plants or bedding, use ice or water, or lay down any soil or groundcover you must first place a WATERPROOF barrier beneath your booth or carpeting. Failure to do so can result in electrical shock and/or damage to the electrical outlets (at your expense), which are located in the floor. Visqueen plastic covering can be ordered from GES. Ice will be available for those exhibitors who have live plant material.

NAVY PIER LABOR WORK RULES Navy Pier FOCUS One provides communication services and plumbing. The official service contractor (GES) provides electrical, drayage, cleaning, decorating, rigging, carpentry, and freight movement. The trades’ people who perform these functions are hired by GES and are not employed by Navy Pier. An exhibitor or a full-time employee of the exhibitor is allowed to do much more of their own work. An exhibitor may do his/her own assembly and decorating work if they so choose. An exhibitor’s full-time employee may also work along with a laborer assisting with the installation and dismantling of a booth. This does not mean you must do this work yourself. You may have this work done by GES or an Exhibitor Appointed Contractor (EAC)

CHILDREN DURING MOVE-IN/OUT & SHOW HOURS No children under the age of 14 will be allowed on the show floor at any time before, during or after the show. We appreciate the burden this may create for some of our exhibitors who have family-owned businesses, but safety concerns for all individuals on the show floor will require that we strictly enforce this regulation. Heavy equipment and machinery is prevalent on the show floor, especially during move-in and move-out of the Independent Garden Center Show. Safety is always our first priority.

ONSITE CHILDCARE Childcare is now available August 20-22 right at Navy Pier for children 12-weeks or older from American Childcare, Inc., a professional licensed provider based in Chicago since 1988. Reservations strongly encouraged. To receive more information or make a reservation please check the childcare box on the registration form. Click here for additional details. No animals or pets are permitted in exhibit hall or booths at any time, except for guide dogs. It is also forbidden to house animals in cars or trucks parked on Navy Pier property.

MOVE IN/OUT LOGISTICS PLEASE REFER TO THE COLOR-CODED FLOORPLAN IN THE GES SECTION TO DETERMINE YOUR ASIGNED MOVE-IN DATE. All move-in must be completed by 10am. on Tuesday, August 20. Move-out will not be permitted until 3 p.m. on closing day, Thursday, August 22. Any exhibitor removing or dismantling exhibit display prior to 3 p.m. on closing day may be denied space in future Independent Garden Center Shows. Show management does its best to attract audiences for the exhibitor and expects to present a full show to all visitors during all scheduled hours of the show. This is the same reason we require somebody in your booth at all times during the show.

SALES LIMITATIONS The Independent Garden Center Show is a closed industry trade show. Direct, individualized sale of items that are taken from any exhibit booth prior to the close of the show is prohibited. This rule is necessary in order to provide all exhibitors balanced security, and to help ensure against theft of plant material and supplies. Items may be sold directly from the booth but may not be removed from the booth and/or exhibit hall until 3pm on closing day.

SUB-LEASING No exhibitor may assign, sublet or apportion the whole or any part of the booth space assigned, nor permit any other party to exhibit therein, nor distribute any promotional or advertising materials in the assigned space other than those manufactured, grown or sold by exhibitor in the normal course of his/her business without written permission from show management.

EXHIBITOR SOLICTATION Exhibitors must limit their activities to within the confines of their assigned booth space. Exhibitor activities must be conducted in a manner consistent with the non-interference of activities legitimately exercised by other exhibitors. The distribution of exhibitor's product, catalogs, pamphlets, printed material, souvenirs, etc., must remain within the confined area of the assigned booth space, and at no time should protrude, for any distance, into the exhibit hall aisles. No exhibitor's promotional activities will be permitted outside the confines of the assigned exhibit booth, except in such cases as approved by Show Management.

NON-EXHIBITOR SELLING IN AISLES Show Management makes every effort to protect against unauthorized selling within the show exhibit area by individuals not booking space. The Independent Garden Center Show requests any individual attempting to sell or market in the aisle, or other areas of the Convention Center, be reported to show management. These individuals are taking advantage of exhibitors who pay for their space and abide by show rules.

CHARACTER OF EXHIBITS The Independent Garden Center Show reserves the right to restrict exhibits to products and services of interest to and related to the garden center trade. Management also reserves the right to restrict exhibits which, because of noise, method of operation, materials, or for any reason are deemed to be objectionable, and also to prohibit or evict any exhibit which, in the opinion of the management, may detract from the general character of the Independent Garden Center Show. This reservation includes persons, things, conduct, printed matter, or anything of a character which the management determines objectionable. In the event of such restriction or eviction, the Independent Garden Center Show is not liable for any refunds for rentals or other exhibit expense.
It is also required that each exhibit space have somebody attending the booth at all times. Exhibitors who fail to staff their booth may not be allowed to exhibit in future shows.


DISPLAY CONFIGURATION Exhibit height in excess of four feet must be confined to the rear five feet of each linear (e.g. – 10x10, 10x20, 10x30) booth. The Independent Garden Center Show will strictly enforce this rule, and any violation must be immediately corrected or loss of booth space may result. No signs, partitions, apparatus, shelving, display material, etc., may extend beyond eight feet above the exhibit space floor. Show management requires exhibitors request a written variance 21 days in advance for any portion of an exhibit which extends beyond the eight-foot limit.
A request for a variance from the Independent Garden Center Show must be submitted no later than July 31, 2013, and will be considered only in the case where the extended height serves as an integral part of the display. Variances are not required for live plant material that extends beyond eight feet. However, exhibitors may not use plant material which adversely impacts a neighboring exhibitor. Show management reserves the right of final decision in determining the importance of the display material exceeding standard show rules and regulations.


SPECIAL EQUIPMENT RESTRICTIONS The operation of any engines is prohibited on the show floor. All displayed engines must have empty fuel tanks and fuel tank caps must be either taped closed or locked. In addition, all battery cables must be disconnected and taped to meet fire department regulations.
The use of loud speakers and public address equipment by exhibitors is prohibited. Exhibits which include the operation of musical instruments, radios or any noise-making equipment must be conducted or arranged so that the noise resulting from the demonstrations will not disturb adjacent exhibitors.


HAZARDOUS MATERIALS No exhibitor will be allowed to bring any hazardous material into the exhibit hall for any purpose. The Independent Garden Center Show requires the use of empty display containers that have never been filled with hazardous materials. This rule will be strictly enforced. Hazardous materials are defined as any material packaged in a container that has the words "danger", "warning" or "poison" on it, accompanied by a phrase such as, but not limited to, "do not get on skin," "do not get in eyes," "do not breathe dust;" live aerosol spray cans or other similar hazards.
The Independent Garden Center Show will attempt to provide adequate security service for the exhibit area during show hours as well as when the show is closed. Show management urges exhibitors to have at least one employee in their booth at all times during move-in and move-out. The ultimate responsibility of security lies with the exhibitor at all times and show management shall not be held liable for the loss or theft of any or all items from an exhibit booth at any time. Exhibitors are particularly encouraged to secure and insure valuable items, including but not limited to TVs, DVD players, computers and monitors, small equipment and tools, cameras, etc. and remove such items immediately upon the close of the show.

PRINTING AND SHIPPING SERVICES FedEx Office at the Sheraton Chicago offers full shipping and printing capabilities from pop-up banners and table-top displays, to brochures and promotional materials. A special 30% discount is being offered to all exhibitors. See link for details. Please contact Madeline Scherb for questions regarding pricing and services. Click here for 30% Discount coupon.

EXHIBITOR CREDENTIALS In keeping with our efforts to provide exhibitors and show visitors with the best possible security, it is important that all exhibitors must wear their exhibitor name badges in clear view at all times. Non-exhibitors will not be permitted in the exhibit hall other than during posted show hours. Exhibitors are prohibited from providing exhibitor badges to show guests. To register your staff, please go to the link below. You will need the password provided in the confirmation email sent to you when you purchased your booth. If you don’t have it email Lisa@IGCshow.com
Click here Exhibitor registration.

NON-COMPLIANCE TO RULES & REGULATIONS
Each exhibitor, for himself/herself and his employees, substitutes or agents, agrees to abide by the rules and regulations given herein and by subsequent amendments and additions, considered by the Independent Garden Center Show to be in the best interest of all exhibitors. Upon non-compliance with the established rules, the Independent Garden Center Show reserves the right to prohibit, reject or eject any exhibitor, exhibitor's representative, exhibit (in whole or part) or visitor, with or without giving cause. In the event of restriction or eviction, the Independent Garden Center Show is not liable for any refunds on rentals or other exhibit expenses.


 

Copyright 2013, IGC Show LLC All rights reserved - May not be used for solicitation.

 

 

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